Pre Construction | Construction | Post Construction

   Project Management Services
Pre Construction Documentation & Adjudication

During the Pre Construction Phase the appointment of the Design Team and the subsequent sequence of document production and approval is of vital importance. The duration and the cost of the project can be complimented by the appointment of consultants who are suitably qualified for the specific project.

Appointment of Consultants
Once Gibb & Co has obtained a comprehensive and lucid brief for the project from the client, we can assist with the selection and appointment of the various consultants, ensuring that they have the experience, capacity and resources to attain the clients desired objectives. The contractual arrangements between the client and all the consultants can be attended to, ensuring the responsibilities of the various parties are clearly defined.

Design Preparation & Approval
Gibb & Co will, on a regular basis, keep the client informed regarding the status of the design, time and cost implications. A documentation schedule will be developed together with all the consultants, which clearly identifies milestone dates regarding the design development and approval. Regular consultant meetings, incorporating planning & design co-ordination, ensuring that the consultants are fully briefed as to the client's decisions and intentions.

Establishing Budgets & Financial Controls
Once the client's design brief has been accurately interpreted by the consultants to the client's satisfaction, a budget can be prepared for the client's approval. Once the project budget has been approved, strict financial controls can be implemented whereby each consultant must ensure that the design development is within the budgetary allowance.

Liaison with Local Authorities
Gibb & Co will, if required, liase with the local authorities regarding planning approval, service applications and deposits that may be applicable.

Documentation Scheduling & Programming
As a direct result of the high cost of finance, it is in the client's interests to commence the project as soon as is practically possible, thereby completing the project earlier. This provides a quicker turnaround of the client's revenue producing asset, minimising the cost of interim funding. The documentation scheduling and programming ensures that the consultants focus on the immediate tasks ensuring that the relevant drawings and documentation is available for the tendering process to commence. The primary objective during this phase is the synchronisation of decisions and design priorities with construction priorities. The documentation schedule and programme forms the cornerstone in the maintenance of discipline amongst the consultants and the client.

Value Engineering
Value engineering is a valuable exercise, which can be undertaken with all the consultants and the client on an ongoing basis whereby the consultants discuss problems and alternatives amongst themselves and with the client present. Where there are budgetary problems due to unforeseen design restraints, alternative designs may be required or additional funding could be required. This rationalisation of the design process often benefits the client enormously.

Preparation of Bill of Quantities/Schedule of Rates
As the design is developed a Bill of Quantities/Schedules of Rates will be produced for the various trade packages required for the project. This is dependent on the complexity of the project and can be tailored to suit the individual project.

Database of approved contractors and relevant track records/references
Gibb & Co over the years has developed a database of approved contractors for the various trade packages. Individual contractors will be interviewed and assessed regularly regarding their current workload and their available resources. References of their recently completed projects will be obtained from the client and consultants. A credit check will be performed prior to their selection onto the list of approved contractors.

Out to Tender Documentation
A schedule of out to tender dates will be produced by Gibb & Co for the various packages required. This schedule is a direct function of the documentation scheduling and programming phase. As the design progresses and the drawings and information is available the various trade packages can be tendered. This enables work to commence on site prior the entire design and documentation being complete.

Tender Adjudication & Analysis
The appointment of the contractor/s required for the project forms an important phase of the project. Tender documentation will be produced for each specific project. Depending on the type of project this could entail numerous trade packages. The documentation will be tailored to suit the project's requirements. These would normally include working drawings, a bill of quantities/schedule of rates, material specifications, contractual requirements and an indicative contract programme. The tender analysis will be based not solely on the cost, but would also be influenced by factors such as proposed alternatives, previous experience, current workload, credit worthiness, reference checks etc.

Contract Appointment Documentation & Guarantees
The recommended/successful contractor will be required to sign a contract document accepting the form of contract. Once again this document is suited to the type of project. The contractor will be required to produce the necessary guarantees as per the contract documentation.

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